Keytech Property Occupancy Management Tenant Management System

Occupy / Vacate

Whether your property is a business or residential, you can enjoy the fastest and most efficient way to occupy or vacate the property, SMS (occupy / vacate) is designed to ensure that all the required documentation is being provided before occupying or vacating the property. It manages occupancy, enhances the Search and protects in case of emergency evacuation. It helps to locate all those with special needs in an emergency evacuation and remotely accessible & user friendly.

As of you are already aware that it's very difficult for security staff to remember every occupant in your property. SMS Occupy/Vacate gives you all the information you need to differentiate between occupants or visitor. With manual processing, it will take longer time to find, Identify, locate and rescue those with the special needs in your property, Also in some cases like fire emergencies civil-defense or others agencies might have to breakdown many doors to evacuate the occupants, SMS can quickly verify each and every person upon return to their property that safeguard the occupant's personal belongings from the access of unauthorized person.

  Desktop application with web accessibility
  A quick and efficient way to occupy or vacate a property
  A complete occupancy information & analysis
  Ensures the correct documents are provided before occupying a property
  Information access via secure web login
  Enhances the search and rescue in an event of evacuation
  Prevents duplicate or false information
  Greater customer satisfaction
  Provides instant information on the location of disabled or underage individuals in case of emergency situations
  Strengthen the communication between occupant and management
  Free Cloud Backup
  User Friendly
  Environment Friendly
  Residential & Commercial properties  
  Organization with multi office space  
  Real Estate Companies  

System Requirements

  • 64-bit Windows 7+
  • Intel® Core™ i7 - 6900K 6th Generation
  • 16 - 32GB RAM
  • Min 1TB HDD
  • Permanent internet connection advisable (However SMS requires internet connection atleast once every 30 days for license validation)
  • Topaz T-S460-HSB-R

For a quick authentication and avoid manual typing error, it is recommended to use any of of the hardware listed. 

  • HID OMNIKEY 3121
  • Sagem MorphoSmart 1350

For a quick authentication and to avoid manual typing error, it is recommended to use the hardware listed.

  • 3M

For the purpose of scanning a tenancy agreement, water and electricity bill, no objection letter, authorization, municipality documents etc.

  • Any Brand

You may want to request from your personal or business occupants to have their photo taken first and one time only for the record before occupying.

  • Any Brand

It is not mandatory requirement. It can only be used for the operators log in biometrically instead of manually using user name and password.

  • ZKTeco ZK4500

Occupy/ Vacate is an integral part of SMS Smart Multi-Purpose Solutions. It takes care of all the possible details during the process of "Move-In" and "Move-Out". Occupants have to provide complete information and documents. The system scans the documents and takes the digital signature of the occupant. During the process of "Move-Out", a final inspection report is generated. After confirmation of repair and cleaning of the property, the deposit is returned. Once everything is confirmed, the account of the party is closed.

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